Expo Policy

Each year, MSA's Exhibitor Affiliates and Museum Members have an opportunity to display their products at the MSA Expo, held in conjunction with the annual MSA Retail Conference.

Locating sources of appropriate products is an integral part of a museum professional's educational experience at the Conference. The Expo is also a venue for museum wholesalers to sell to a qualified audience and build on the contacts they have cultivated throughout the year. All interested parties who meet the qualifications determined by MSA from time to time are eligible to request booth space.

The Expo is not open to the public. Friends, relatives and business acquaintances will not be admitted to the Expo unless registered as delegates or exhibitors.

How to reserve a booth:

Advance reservations

• At each year's Expo, MSA will accept advance reservations for a portion of future years' booth space. The percentage of space available for advance reservation will be at MSA's discretion.
  
  
• Reservations will be available on site and only to exhibitors in good standing on a first-come first-served basis. Exhibitors must complete an Exhibitor Contract and submit it with a 50% deposit at the current year's Expo.
  
  
• Exhibitors who complete the Exhibitor Contract and pay the deposit will be guaranteed the booth size requested in the future years' Expo(s).

Booth requests & assignments

• In early summer, MSA will send an Exhibitor Prospectus and Contract to current year paid Exhibitor Affiliates who have not already reserved space.
  
  
• If interested in booth space, the Exhibitor Affiliate must complete the Exhibitor Contract and return it to the MSA office with full payment.
  
  
• Contracts will be processed and space reserved on a first-come, first-served basis until all booth space is filled.
  
  
• Booth assignments are made on a first-fully paid, first-assigned basis. Final determination of booth location is up to MSA Expo management.
  
  
• If the requested booth size and/or type is not available when the contract is received, MSA Expo management will contact the company wishing to exhibit.

Waiting list

• Contracts received after booth space has sold out will not be processed and any payment received will be returned.
  
  
• Any company wishing to exhibit, but not assigned a space is placed on an official waiting list in numerical order by date and time the request is received. If exhibit space becomes available, the first company on the waiting list is offered booth space, and so on, until the space is filled.